A Day in the Life of a College Administrator
College administrators make recommendations about admissions; oversee the disbursement
of university materials; plan curricula; oversee all budgets from payroll to maintenance of
the physical plant; supervise personnel; keep track of university records (everything from student
transcripts to library archives); and help students navigate the university bureaucracy for
financial aid, housing, job placement, alumni development, and all the other services a college
provides. Many administrators eventually specialize in one field, such as financial aid, in which
responsibilities include the preparation and maintenance of financial records and student
counseling about financial aid. Specialists in
information management are responsible for
coordinating and producing the majority of
university publications. Administrators who specialize in student affairs (sometimes referred to
as student services) deal with residence life, student activities, career services, athletic administration,
service learning, health education, and counseling.
Competition begins with the onset of a specialization. At upper levels, a graduate degree
in education, business, student personnel administration, counseling, or information management
is required. The hours increase, and administrators spend even more time away
from the office at university events or other schools.
Paying Your Dues
There are stringent academic requirements for positions as college administrators.
While entry-level positions in financial aid offices, registrar’s offices, and admissions and academic
offices often require only a bachelor’s degree, a PhD or an EdD is standard among
those who hold influential positions in college administrations. Candidates for administrative
positions should have good managerial instincts, strong interpersonal skills, and the
ability to work effectively with faculty and students. People involved in the financial aspects
of administration, including administering financial aid, should have significant statistics
backgrounds and mathematical skills. Computer proficiency is necessary at all levels.
Universities are just that: miniature universes. Most of their administrations involve all
functions of a big corporation, even a small city, within the larger community in which they
are located. A person can work for the same university for 20 years and have 20 different jobs
during that time!
Present and Future
In 1865, the average-sized university in the United States employed approximately four
administrators for all its students. By 1965, the average administrative staff at a United States
university averaged more than 225 people. Today the number is closer to 500 employees.
The number of administrators at a university depends on funding, except for admissions
offices, which exist nearly independently of funding decisions. As state education budgets
wax and wane, the number of jobs available at publicly funded schools (roughly 25 percent of
all institutions of higher education in the United States) varies.
Quality of Life
PRESENT AND FUTURE
These first two years are the most hectic and difficult years for college administrators.
Most administrators train on the job and are assigned responsibilities immediately
upon hire. Duties include tracking students’ financial aid obligations, counseling students
on course of study, and assisting in the resolution of student bureaucratic difficulties.
Responsibility levels are high, and the pay is average. The hours can be long as most inherit
student caseloads from previous employees, and files must be reviewed.
Entry-level professionals spend a considerable part of their day writing reports, reviewing
documentation, and doing research; more time is spent on the road, promoting the
school and educating potential students about the benefits of attending. Despite all the time
spent embroiled in desk work or on the road, contact with students is highest during the first
two years in the profession.
FIVE YEARS OUT
University administrators break into two tracks at the five-year point. People who
are happy with their positions frequently begin taking classes at the university that
employs them. Administrators who enjoy the profession but dislike their positions
aggressively pursue other university administration positions. The majority of position
switching among university administrators happens in years three to seven. Geographical
mobility is frequently a factor in obtaining the best opportunities.
TEN YEARS OUT
Ten-year veterans have supervisory authority and administrative responsibility.
Many administrators have complete responsibility for the administration of substantial
budgets and become more personnel managers than student advocates, a
trend that may explain the sag that occurs between years 7 and 11 in terms of satisfaction. Pay increases; the hours remain stable.